2018 Seasonal Positions

Box Office/Administrative Assistant

Type: Part-time, seasonal

Duration: Summer

Overview: The primary responsibility of this position is to provide patrons with a positive experience at The Depot Theatre. This experience is created by aiding patrons with accurate performance information and assisting them in purchasing and picking up tickets to performances. This position is expected to work cohesively with all employees of The Depot Theatre.

Responsibilities:

  • Learn to operate Total Info ticketing software: sell tickets, subscriptions, and gift certificates to patrons, reserve seats, process donations, etc.
  • Assist with raffle and concessions as needed
  • Provide superior customer service in person, via phone, email, and mail
  • Use copier when needed: print playbills, make copies, scan, etc.
  • Filing, data entry, daily financial reconciliation reports, and other office tasks
  • Act as a point of reference for all inquiries concerning the activities of the Depot Theatre, including: performances, art exhibitions, and any other events
  • Be an effective and flexible member of the Box Office team and be available for work during afternoons, evenings, and weekends; on performance days box office staff must stay through a show’s intermission to process all daily earnings and complete reporting
  • Assist with miscellaneous administrative tasks as directed

Qualifications/Skills:

  • Capability of communicating positively with patrons to establish their needs efficiently and courteously; must also be comfortable asking patrons for donations and marketing information
  • Handle cash responsibly and accurately
  • Ability to work in a fast paced environment
  • Must be well organized and able to handle multiple tasks simultaneously
  • Experience in customer service environment is preferable
  • Must be computer literate and be able to learn new software (ticketing system)
  • Able to work independently

Interested candidates should send a cover letter and resume to jobs@depottheatre.org.

Company Manager

Type: Part-time, seasonal.

Overview:  The primary responsibility of this position is to coordinate and implement travel, housing, and contract commitments for all seasonal staff, with an emphasis on meeting union agreements with Actors Equity Association (AEA). The COMPANY MANAGER is responsible for weekly and bi-weekly payroll, including submission of AEA reports and fees; accident reports; arranging artist transportation and lodging. The COMPANY MANAGER should maintain reporting responsibilities and strong ties to both the artistic and management sides of the theatre. It is recommended that the COMPANY MANAGER attend initial production meetings for each show and assist in scheduling press photo sessions during the first two days of rehearsal. The COMPANY MANAGER must also attend the initial rehearsal of each show to review the house rules and complete any paperwork needs.

Duties and responsibilities

  • Execute and email seasonal staff letters of intent and agreement, along with employee hire forms and welcome letters
  • Submit all necessary employee documentation to Payroll
  • Copy and file driver’s licenses for any staff who will be using a company vehicle
  • Create and maintain staff contact information in Excel spreadsheet
  • Make sure house rules are observed
  • Manage pay roll data in Excel esheet
  • Manage and submit Equity reports and fees weekly
  • Contact Equity as needed and for each production packet
  • Post Closing Notices

Interested candidates should send cover letter and resume to jobs@depottheatre.org

House Manager

Type: Part-time, seasonal

Duration: Summer

Overview: The house manager is responsible for the smooth operation of the house (both the lobby and audience seating area) during the run of the show. House mangers welcome the public to the theatre and oversee their safety and well-being before, during, and immediately after the show. They answer questions, listen to patrons’ compliments and concerns, and make audience members feel welcome.

Responsibilities:

  • Supervise/train volunteer ushers
  • Act as usher when no volunteer is available
  • Assist with preparing/selling concessions as needed
  • Assist with intermission raffle as needed
  • Provide superior customer service
  • Use copier when needed: print programs, make copies, etc.
  • Complete and send out nightly house management reports
  • Act as a point of reference for all inquiries concerning the activities of the Depot Theatre, including: performances, art exhibitions, and any other events
  • Be an effective and flexible member of the front of house team and be available for work during evenings and weekends

Qualifications/Skills:

  • Capability of communicating positively with patrons to establish their needs efficiently and courteously
  • Skill to handle cash responsibly and accurately
  • Ability to work in a fast-paced environment
  • Must be well organized and able to handle multiple tasks simultaneously
  • Experience in customer service environment is preferable
  • Able to work independently

Must be available for work during evenings and weekends. Interested candidates should submit a cover letter and resume to jobs@depottheatre.org

Intern

Type: Part-time, seasonal

Duration: Summer

Overview:

  • Depot Theatre interns work closely with professional Actor’s Equity Association member stage managers and actors to learn firsthand what it takes to make professional theatre happen.
  • The intern can serve as backstage assistant to the stage manager on assigned shows, a position that is actually a crucial part of the production team.
  • An intern assisting backstage may apply for EMC (Equity Member candidate) points which count towards receiving an Equity card to join the union of profession stage managers and actors.
  • Assist with various administrative tasks as requested.
  • All internships are paid a small $100 stipend for each week of their internship.

Interested candidates should submit a cover letter and resume to jobs@depottheatre.org

ABOUT THE DEPOT THEATRE

The Depot Theatre is a non-profit, professional theatre located in a historic, functioning 1876 train station in Westport, N.Y., and operates under an agreement with Actors’ Equity Association, the Union of Professional Actors and Stage Managers in the United States. In addition to its volunteer board of trustees, the theatre depends on the support and generosity of its loyal donors, volunteers and community members. Committed to promoting and providing exposure to the performing arts in the Adirondacks, the Depot Theatre invites all to “Take a journey without leaving the station.”